Top 3 Tips When Providing Project Feedback To Your Agency

At Punchlist, communication is one of our top values. It’s the entire premise behind what we do! We believe communication lays the foundation for any business, project, or relationship in general.

It’s a known fact that communication can get complicated when you don’t have the person right in front of you. We have all misread a cryptic email or wrongly interpreted a weirdly worded text. Hearing the tone of voice and reading body language can be key aspects to clear communication. So what do you do when your primary form of communication is digital? 

When working with an off-site partner, you can’t go up to their desk to chat about a project. Most feedback will take place over email, phone, or project management software. Thankfully, there are ways to manage your feedback efficiently while maintaining a healthy relationship. We are breaking down our top 3 tips when providing feedback to your agency. 

Be Specific 

Clarity is key. Remember that your business partner is most likely not a mind-reader, so they will need some specific details when you provide edits. For example, responses like “I’m not really feeling this, can we do something different?” offers little help to the creator. Instead, list specific examples of what you would like to see, with as much detail as possible. This will set them in the right direction, so they can get you exactly what you are looking for quicker. 

Trust The Experts

Remember that you hired your agency for a reason! They are experts in their field, and they most likely have a specific process with a data-driven strategy behind it. So when your sister’s cousin’s brother’s hairdresser tells you that you need to be doing “x, y, z” with your marketing strategy, trust that your agency knows what they are doing, and there is a purpose behind their process. There is absolutely no problem with asking questions or offering ideas, but it’s best to ultimately defer to your agency’s expertise. They have your best interest in mind and are doing everything in their power and knowledge to deliver you your desired results. Getting caught up in minor details or listening to the “advice” of outside voices can slow the process or throw it off its course. However, if you feel the project is majorly straying from your overall vision, it may be time to have a broader discussion with your agency.

Always Use Respect

When communicating with your agency, remember that this is an equal partnership. While they are providing a service to you, remember they do not belong to you. They most likely have other clients and projects, so their attention is most likely not solely yours. Blasting them with demanding emails or constantly faulting them over minuscule details can often cause issues and ill feelings. Keep things professional, and always maintain a level of respect when communicating. While it can be frustrating when detail is left out or a mistake is made, it’s best to take a step back before firing off a derisive email. Look over your message, and do some tweaking if needed. It’s much easier to maintain respect, rather than having to rebuild it. Of course, if major mistakes are made or are constantly occurring, it may be time to reconsider the partnership. Even when working with a top-performing agency, small mistakes are bound to happen here and there. In most cases, it’s best to remember we are all human and to have patience and respect when conflicts arise. 

Communication can be challenging despite the nature of any given relationship, especially if you are not face-to-face. At Punchlist, we created our project management software with these pain points in mind. Our purpose is to make project communication quick, clear, and easy. Ready to give our services a try? Sign up for your 14-day free trial today. 

Other Posts
Website Launch Checklist: 13 Actionable Steps
October 15, 2021

Any website launch is challenging. The beginning of the website building process was exciting. You felt like there you made massive progress every time you went to work on it. But it’s not like that close to the end. It feels like you’re stuck at 95% complete. The structure is there, the design looks good, [...]


5 Tips for Better Client-Designer Communication
September 22, 2021

The client-designer relationship can be a breezy ride or a teeth-grinding journey. It all depends on how prepared you are to effectively communicate with your designer. Going in blind is a normal thing for clients to do when first looking for a designer. But starting the design process with a little preparation will go a [...]


Freelance Design Websites for Every Project
September 16, 2021

The freelance design world is hot with talent waiting for your project—you just have to know where to find it. We’ve marked out 10 platforms with freelance designers available for hire. Each one differs in price, client leg-work and expertise. So, jot out your priorities and see which fits your project best! Fiverr Fiverr is [...]


June 29, 2021

Knowing who is working on what is a key part of getting any project done. More and more agencies are using Punchlist as their task board, so being able to assign items to teammates or even your clients is a key feature. Punchlist now allows you to assign a piece of feedback to a teammate [...]


Invites with Follow-ups
May 27, 2021

A lot of our product strategy could be summed up as “What are the things project managers hate to do.” If a project manager does an eye roll thinking about all the tedious things they have to do for their project, we want to solve it. This has been our guiding light for new functionality. [...]


Password Protected Projects
February 24, 2021

Recently we added a tiny feature, the ability to set an additional password for your project. Before the project even loads, Punchlist will request the password. We are rolling out more and more security control around your projects, with little features like this one to larger ones designed to give you complete control over who [...]


How to Audit Content Like a Pro in 2021
January 27, 2021

‍Running a content audit can be hard. Knowing how to crush it for your client shouldn’t be. Content audit. There it is again. Creating content is one thing; auditing it is quite another. Regardless if you work for an agency or for yourself, you likely depend on your clients to provide content for you. But [...]


4 Things To Consider When Creating Your New Website
January 4, 2021

They say your business website is like your virtual handshake – the first impression you will make on a potential client. With this in mind, it is vital that your website is seamless, easy to maneuver, and on brand. Whether you are building your website yourself, or you’ve reached out to an agency for support, [...]


Your Pre-Launch Checklist!
December 21, 2020

We all know the pressure that comes when it’s finally time to launch a website. With all the complexities, we can often catch ourselves thinking of all the things that could go wrong. No one wants to experience the frustration of grammatical errors or a failed capture form. That’s why we created our Pre-Launch essential [...]


Six Ways To Set Client Boundaries
November 13, 2020

Just like all relationships, partnerships with clients require boundaries. We all want to strive to go above and beyond for our clients, but it is necessary that the line does not blur into something problematic. We see too often businesses being taken advantage of out of fear of upsetting or losing a client. Setting clear [...]


5 Best Practices When Communicating With Clients
October 1, 2020

We’ve all been there – you feel like you are running in circles with a client, and you’re at a loss for how you can better explain your thought process. The constant back and forth can take up tons of time, and create plenty of unnecessary frustration. Some misunderstandings can even lead to losing the [...]


Punchlist gathers all of your design & content feedback — in one place

Try Punchlist for Free